One platform to run your mobile food business
BiteBase handles scheduling, permits, fleet management, crew, documents, financials, and communication \u2014 so you can focus on the food.
What you can do with BiteBase
Event Scheduling & Calendar
Full-lifecycle event management from lead to closeout.
- Create and manage scheduled events with dates, times, and locations
- Track events through their lifecycle: scheduled, in-progress, completed, cancelled
- Calendar view with month and week modes
- Event prep readiness checks with must-have and planning items
- Event briefs with weather, crew, financial context, and prep plans
- Graduate pipeline leads directly into scheduled events
Crew & Workforce Management
Assign, track, and manage your mobile food team.
- Invite team members by email with role-based access (Owner, Manager, Member, Viewer)
- Assign crew to events with roles and shift times
- Employee timeclock — clock in/out with business-scoped time tracking
- Weekly hours summary and recent time entries
- Multi-business support — one person can work for multiple trucks
- Owner/manager workforce view with clock status and hours per team member
Permit & Compliance Management
Generate, track, and manage permits across jurisdictions.
- City-specific permit application generation from your business profile
- PDF-based application generation with pre-filled vendor data
- Multi-city compliance tracking with readiness indicators
- Document management for insurance, licenses, and certifications
- Compliance alerts for expiring documents and missing requirements
Financial Tracking
Revenue, cost, and margin tracking per event.
- Estimate revenue and food cost per event at creation
- Record actuals after each event for variance analysis
- Margin computation and performance metrics
- Pipeline financial context — quote amounts and deposit tracking
- Earnings overview across events
Team Communication
Event-anchored messaging with smart routing.
- Event-scoped messaging threads (internal team and host channels)
- @ mentions with targeted notifications
- Action links in messages for quick navigation to tools
- Message reactions, done marking, follow-up flagging, and pinning
- Priority-sorted inbox with unread tracking
Built for every kind of mobile food operator
Food trucks
Trailers
Carts & stands
Catering operations
Pop-up vendors
Multi-unit fleets