One platform to run your mobile food business

Schedule, permits, crew, events, financials, and compliance — all in one place. Stop juggling spreadsheets, paper forms, and text messages. Start running your business.

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Schedule & Calendar

See your whole week at a glance. Events, markets, private gigs — all in one calendar. Graduate leads from your pipeline straight into scheduled events.

Month and week calendar views
Event lifecycle: scheduled → in-progress → completed
Event prep checklists with must-haves and planning items
Weather forecasts per event (auto-fetched)
Commitment levels: hard lock vs. flexible/displaceable
Google Calendar sync

Pipeline & Quotes

Track every lead from first contact to booked event. Catering requests, festival inquiries, brewery partnerships — they all start in your pipeline and graduate to your schedule when confirmed.

Lead tracking with status progression
Quote and deposit management
Graduate pipeline leads directly to scheduled events
Event host contact and communication threads

Financial Tracking

Know your numbers per event. Estimated revenue and food cost before the event, actuals after. See your variance, margin, and which events are worth repeating.

Per-event estimates: revenue, food cost
Post-event actuals with variance calculation
Margin tracking with delta coloring
Square POS integration for automatic revenue capture

Permits & Compliance

Every city has different rules. BiteBase tracks 19,700+ cities across all 50 states so you know what each jurisdiction requires before you apply. Generate permit applications from your profile — no re-entering your info for every city.

City-specific permit requirements and fees
Generate permit applications from your vendor profile
Document storage: insurance, licenses, inspection reports
Track permit status and expiration dates
See your inspection history across jurisdictions

Crew & Team

Assign crew to events, track who's working where, manage team access. Everyone on your team sees the schedule, knows their assignment, and has what they need.

Staff assignments per event
Team member invites with role-based access
Timeclock tracking
Event briefs with crew assignments and prep plans

Opportunities & Discovery

Get found by event hosts and cities looking for vendors. Your BiteBase profile serves as your public presence — cuisine, service area, photos, availability.